| This Privacy Notice tells you what to expect in relation to personal information about you which is collected, handled and processed by Fortel. |
| Fortel of Unit 1 Diversity Drive , Walsall WS2 8DS is the Data Controller. |
| We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with all applicable data protection laws in force from time to time. The General Data Protection Regulations ("GDPR") applies from 25 May 2018. |
| The information we may collect |
| Below are examples of the information we may collect, hold and process as part of finding roles for candidates and individuals who have or are working for us are: |
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Your name
Your address
Your email address
Your telephone number
CV/work history
Job preferences including role, geographical areas and salary
Any other work related information you provide, for example, education or training certificates
Passport
In some cases, permits and visas
DOB
National insurance number
Full details of job offers and placements
Outcome of criminal record checks and security clearance for certain roles
In certain cases, medical information
References
Financial information (including but not limited to payroll details and terms, HMRC data, pension scheme details, court orders and statutory payments)
A log of our communications with you by email and telephone
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| Note these are indicative and not exhaustive examples. |
| How we use the information |
| This information will have been provided, or will be provided, by you or a third party who we work with, such as a Job Board Company. In the case of references, these will be from your previous employer. Medical information may be supplied by a third party such as your GP, Consultant or Occupational Health. The outcome of criminal record checks and security clearance checks, where relevant, will be supplied by the Disclosure and Barring Service or other external company applicable to the placement. |
| The information is used to provide our services to you in our capacity as an employment business to find you suitable work based on your requirements as set out below. |
| The information may be used as follows: |
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To match your skill sets with job vacancies to assist in finding you the positions that most suit you
To place you with our clients
To keep you informed of available opportunities as they arise
To establish that you have the right to work
To undertake relevant security and criminal record checks as permitted by law
To deal with any medical and health and safety issues relating to certain positions
To put in place contractual arrangements and documentation once a role has been secured
To pay you if placed |
| How we hold the information |
| All the personal data we have is stored on our database in the UK. |
| Disclosure of your information |
| Your profile and related information may be shared or sent to prospective clients. Once you have secured a placement additional information will be provided to them to enable the placement to proceed. Such clients will usually be located inside the European Economic Area (EEA) but may be outside of the EEA. Personal data shall not be transferred to a country or territory outside the EEA unless that country or territory ensures an adequate level of protection or the appropriate safeguards are in place for your rights and freedoms. Before such a transfer takes place outside of the EEA, we will provide you with further information concerning this. |
| Examples of other trusted third parties that we may share your data with are as follows: HM Revenue and Customs, pension scheme providers, accident and sickness providers and other companies for the purpose of undertaking pre engagement checks for the role you are being considered for. |
| What is the legal basis for processing the information? |
| We will rely on legal or contractual obligations, legitimate interest or, sometimes, individual consent. |
| Your rights |
| You currently have the right at any time to ask for a copy of the information about you that we hold. If you would like to make a request for information please email GDPR@fortel.co.uk. |
| In addition to this right of access, when the GDPR comes into force, you will also have the following rights: erasure, restriction of processing, objection and data portability. |
| Retention of your data |
| Your data will be retained securely for no longer than is necessary and in accordance with our Data Retention Policy. |
| Withdrawal of consent |
| If you have provided us with your consent to process your data, for the purpose of using our services and us finding you suitable work, you have the right to withdraw this at any time. In order to do so you should contact us by emailing gdprwithdrawalconsent@fortel.co.uk. |
| Concerns |
| If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to Information Commissioners Office at https:\\ico.org.uk\concerns. |
| Contact |
| Please address any questions, comments and requests regarding our data processing practices to Lynne Day (Quality Manager & Auditor) - GDPR@fortel.co.uk |
| Changes to the Privacy Notice |
| This Privacy Notice may be changed by us at any time to comply with new legislative requirements. |
